SHP Leading Design
  • 22-Oct-2021 to Until Filled (EST)
  • Cincinnati, OH, USA
  • Full Time

CORPORATE PARALEGAL/CONTRACTS ADMINISTRATOR

SHP (www.shp.com) is searching for a Corporate Paralegal/Contracts Administrator to join our downtown Cincinnati office.

The Corporate Paralegal will lead strategic and tactical corporate legal initiatives, maintain files of new and existing contracts, and assist in managing active risks; perform limited legal research; gather, prepare and summarize relevant materials for use by outside counsel, as well as assist in day to day business transactions.

The day to day role will include reviewing and processing all new contracts, drafting and preparing architectural service agreements with clients and consultants, recommending appropriate modifications and drafting revisions, deciding when to reach out to outside counsel for advice and guidance, managing AIA contract templates, and supporting documentation for the appropriate negotiating team, ensuring adherence to all internal control and compliance obligations, obtaining required approvals and signatures on final contracts, entering executed contracts, associated communications, amendments and exhibits into the firm's management database, preparing ad hoc and recurring reports on key metrics for insurance renewals, continually improving and maintaining all contract templates, establishing and enforcing required processes, and providing training to leadership and staff on all contract policies and procedures. The Corporate Paralegal will assist with managing and ensuring compliance with established corporate policy so the company-wide contract function is as efficient and effective as possible.

The successful candidate will demonstrate a strong understanding of professional design service contracts, standard legal terms (indemnity, limitation of liability, intellectual property, warranties, subrogation, termination and remedy provisions, etc.), and dispute resolution procedures such as mediation and arbitration.

Roles, Responsibilities and Opportunities

  • Assists in preparing legal documents such as customer contracts, correspondence and confidentiality agreements.
  • Review and maintain all agreements entered by the company in a Contract Management System
  • Advise the Executive Team on all matters of risk and prepare ad hoc reports using the CMS
  • Assist in maintaining all corporate records and insurance policies of the company.
  • Provide guidance on the need for outside legal counsel and provide administrative support.
  • Assist outside counsel in risk mitigation, investigations and fact-finding for active matters.
  • Manage and track legal spend and performance of outside counsel.
  • Participate in the definition and development of corporate policies, procedures and programs.
  • Assist leadership with transactions, closings and maintenance of corporate records.

Skills and Competencies

  • Familiarity with legal concepts relative to architectural practice, the construction industry and to legal processes, systems and rules, and the ability to read and interpret construction contract drawings and specifications is preferred. Construction scheduling and claims experience is a plus.
  • Ability to interact with people at all levels of the corporate structure, prioritize and handle numerous competing demands in a high-volume, fast-paced working environment
  • Proven ability to work effectively in independent settings
  • Ability to communicate effectively with a variety of contacts including outside attorneys, senior management, and business associates
  • Anticipate and advise on the need for outside attorneys across a variety of corporate legal matters.
  • Identify and resolve escalating issues in a timely manner
  • Strong computer skills, including proficiency with Word, Excel, PowerPoint, and especially AIA contract software.
  • Strong organizational, critical thinking, and communications skills (verbal and written) as well as strong orientation to customer satisfaction, quality, and positive results.
  • Attention to detail and good judgment with a focus on accuracy, consistency, and completeness.
  • Ability to think strategically, synthesize complex construction issues and develop innovative solutions.
  • Excellent planning, organizing, negotiating, and leadership skills; ability to inspire continuous improvement and facilitate progressive change.
  • Carries out all responsibilities in an honest, ethical, and professional manner.

Qualifications, Education, Training, and Certification

  • Bachelor's degree, paralegal certification, or equivalent experience required. Prior work in the architectural, construction, or insurance sectors is a plus.
  • Construction law knowledge and AIA contract experience.
  • 5 years of contract management experience.

SHP is an equal opportunity employer. We provide a competitive salary, performance bonus, and an excellent benefits package. Throughout our 120+ years in business, we've worked really hard to foster a familial culture with a healthy work/life balance.

SHP is an equal-opportunity employer. To apply please submit cover letter, resume to tball@shp.com.

SHP Leading Design
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